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We are using Google Analytics to enhance your experience. In that sense, it is better to ask for a longer amount of time so that you can compromise and meet in the middle. For example, if you have worked on a consulting project for three months you should have a pretty good sense of how much is left to do.
Be aware of the time constraints facing the recipient as well. They may be under their own deadlines that will now need to be pushed back. For example, college professors are often required to submit midterm grades and schedule their paper deadlines accordingly. Be aware of the existing rules. Verify the current deadline before you ask for it to be altered. For example, some government entities require that you submit your request within 24 hours of initial contact with them. Include a sound explanation for your request.
You are taking the time to craft the letter and your recipient will then take the time to read it, so make it worthwhile. Carefully consider your true reason for needing the extension and honestly convey this to your reader. A good reason might be the desire to be thorough or cautious in your work. For instance, if you are completing a project that could potentially impact the safety of others, pointing this fact out when asking for extra time could work in your favor.
If you have multiple reasons for your request, choose the best one and focus on it. For example, if you are delaying a job offer you might want to tell them that you would like to conduct additional research into the transfer costs if this is indeed true instead of letting them know that you are also waiting on another offer.
Provide a few carefully chosen details as part of your request. Details will give your letter a sense of legitimacy and craftsmanship. This is especially important if you are submitting your letter to a government panel or some other group that you have never met personally. You may need to lay out a timeline of prior actions and applications, especially if dealing with the government or another official entity. Showing that you have followed all steps of the process up until this point can only work in your favor.
Stay positive in tone and content. No one wants to read a letter that is one whiny line after another. Instead, describe negative events quickly and concisely and move on to the positive solution that you propose.
For example, if you think that an initial salary offer is too low, you might write, "I need more time to consider your offer. I do, however, think that a higher salary would allow me to do my job more efficiently. Proofread your letter prior to submitting it. Give yourself at least a few minutes to read over your letter before you send it off. Look for editorial mistakes and typos. Run the grammar and spell checking software on your computer.
Send it off to a trusted friend for a quick second read through. Make or save a copy of your letter. File this copy somewhere safe for your personal record.
Place it in the standard mail. Take your letter to the local post office, give it to your mail carrier, or drop it in a post box. If you want more assurance that your letter was received you can always request extra tracking services for an additional fee.
If you are going to mail off a hard copy of your letter, make sure to print it out using a high quality printer with a good ink cartridge. A handwritten extension request is generally not acceptable. Email your extension request. This is the probably the best way to send your request as it requires little time and is very reliable.
Your recipient may be able to see the exact time that you sent the email. Be aware of this if you like to send off emails very late at night. Keep your email formal and that includes the address that you use as well. Send this email from a professional-sounding account. If you send your letter via fax, make sure to hold on to the confirmation page showing that your transmission was successfully sent and received. Make a phone call instead of writing.
If your need for an extension is urgent or very last minute, you may be better served by talking to them in person or by calling. If this is the situation, continue to act formally and state your case in an organized way. Make sure you are very polite, and have a good reason for the extension. Beginning the letter with "Your Honor" is a good way to start. Not Helpful 3 Helpful You should hand deliver.
That way you are able to talk to someone face to face about making other arrangements and ensure they got it. Just remember to get a dated, stamped copy with the person's signature or name as a copy for your records. Not Helpful 1 Helpful 5. Answer this question Flag as I want to set up a meeting with my landlord to sign my lease agreement. All of my papers have been sent in, however, management is dragging their feet. How can I get them to sign quickly if there are no problems?
How do I write a request letter asking for a grace period of the rental space construction. Should I write a letter to extend my unemployment, since there isn't an application for this?
How do I write a request letter asking an extension for the turn over of my unit as Im not yet ready to pay the lump sum?
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